Personal Assistant Needed Stresert Services Limited

October 8, 2017 Michael Shabi No comments exist

Stresert Services Limited – Our client, One of the leading international legal practitioners in the Nigerian legal sector is looking to hire candidates for the office of the Managing Partner preferably a Female to balance the team, to fill the vacant position below:

Personal Assistant

Location: Lagos
Experience: 4 year(s)
Course of Study: Secretarial Studies
Required Grade: Any

Job Ref: Law firm – PA

Location: Lagos Island, Lagos

Job Summary:

  • The duties includes clerical, administrative, research and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with clients.
  • In a nut shell, the role provides an efficient and responsive administrative, organizational, and logistical service to the Managing Partner, helping to manage and prioritize time.

Description of Duties

  • All administrative tasks required for the post.
  • Assist prepare documents, including legal briefs, court papers, spreadsheets and other office-related letters.
  • Organize and maintain all legal files kept on-site, also maintain electronic-filing databases.
  • Filter emails, highlight urgent correspondence and print attachments.
  • Provide the Managing Partner with direct assistance, such as helping with research for cases, gathering necessary documents for trials and ensuring paperwork are submitted to courthouses.
  • Schedule client appointments, answering calls, taking notes during legal meetings and maintaining the firm’s legal research references.
  • Acts as the first point of contact for the Managing Partner’s Office and guarantees the image of all departments internally and externally.
  • Prepares meeting programs as well as organisational aspects and materials.
  • Arranges all aspects concerning travel i.e. detailed agendas, schedules, flights, hotel reservations, transfers, visas etc. This also includes visitors from within and outside the Cluster.
  • Administers the calendars and meeting schedules together with arranging meeting resources where appropriate.
  • Effectively takes minutes of meetings where necessary.
  • It is desired that the ideal candidate have some form of international exposure OR have previously worked in a multinational organisation.
  • Develops a clear understanding and knowledge of all applicable company policies / procedures, organisation requirements and company operations.
  • Assist with ad-hoc project work where clearly defined administrative support is required.
  • This person may often close late as the need arises.

JOB REQUIREMENTS

MIN REQUIRED EXPERIENCE:

4 year(s)

MIN QUALIFICATION:

Bachelor’s Degree/HND

DESIRED COURSES:

Not Specified

OTHER REQUIREMENTS:

Education & Knowledge:

  • Must be a graduate in Secretarial, paralegal or business related studies.
  • A minimum of four (4) years experience
  • We desire a candidate with some International exposure (studied abroad or frequent visit).
  • Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
  • Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential)
  • Excellent organizational skills, ability to multi-task and organize others.
  • Excellent oral and written communication skills and ability to professionally represent the Partner’s office.
  • Ability to work under pressure and be flexible as part of a small team.
  • Attention to detail and deadlines; Ability to filter information and assess priorities.
  • Ability to prioritize and manage own workload amid conflicting demands and busy work periods; Ability to think ahead and anticipate needs before they arise.

Required Skills:

  • The ability to multitask effectively. Strong organizational skills and attention to detail are also essential for this role.
  • Computer skills are required.
  • Good communication skills are also necessary to instruct staff members and to address clients.
  • Familiarity with legal terminology and government regulations will be a huge advantage for this role.

Salary

  • N200, 000/m

Application Closing Date
22nd October, 2017.

How to Apply

Interested and qualified candidates should send their CV’s to: recruitment@stresertservices.com  using ‘Law firm – PA’ as the subject of mail

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